InkTV Media Splatoon Tournaments


The Basics of Battlefy

Jordan Haynes

Nov 23, 2017

Intro

Here at InkTV, we help with and run several tournaments that we hope the community enjoys! But to do this, we need a bracket platform for us to host or help with these tournaments, and that platform is Battlefy! I am sure you have seen a Battlefy tourney before, as we have helped with the U.S. Inkling Open (hosted by Nintendo of America), Fall of the Squids and Rise of the Sharks (both of which we ran), the Squidboards Splat Series, Young Ink, and the first G7 online event hosted in August 2017. All of the aforementioned tournaments used Battlefy, but what is this platform? How do we use it? Both of these questions and more will be answered in this guide!

Getting started

Before we get into the nitty gritty, why is this guide necessary? What it does is it allows players and organizers to quickly and easily familiarize themselves with the various features that Battlefy provides. It will hopefully answer some of the questions on what players and event runners need to do if they would like to use this platform to play in an event or host an event. It will also provide step by step instructions so that each piece of the puzzle fits in with everything else to present a full picture of what a typical user will see.

First and foremost, you want to make sure that you are on the Battlefy site itself before you start creating tournaments, organizations, or registering to play in events that are already created.

alt text This is the main page of Battlefy, and what you will see if you are logged into an account (more on this in a bit). A few things of note are the circle in the bottom right, which connects you to Battlefy support, and what you see on the left sidebar:

  • The search bar on the left - allows you to search tournaments and organizations that are public on Battlefy
  • Find Tournaments - Where you are defaulted to
  • Organizations - The Battlefy organizations you are a part of, and from here, you can access tournaments that you help run
  • Armoury - Battlefy's collection of items that you can purchase to, among other things, customize your avatar on the site

The bottom of the side bar contains:

  • The language you would like the site to default to when you visit it
  • Notifications for tournaments you have joined as a player
  • Your wallet that holds Battlefy currency you can use in the Armoury
  • Your profile alt text

Inside your profile, you will find the following:

  • Profile - allows you to customize your avatar with pieces you have from the Armoury, as well as see your Battlefy stats and tournaments you have played in
  • Settings - allows you to change your time zone, username on the site, password, and language
  • Teams - takes you to the teams you have been apart of on Battlefy

If you are not logged in or do not have an account, you will see log-in and sign-up buttons in your profile's place, and all you need to sign up is a username, email, password, and to enter your time zone!

Hopefully now you have some of the basics of the site down, so let us dive into what to do as a player or organizer for tournaments on Battlefy.

What Players See

Tourney Page Basics

Chances are, this is the part that will be of most use to the majority of people that read this guide. The tournament has already been created, announced, and registration is ongoing. You want to play in it, what do you do? Presumably, there is some way of reaching the bracket that you are looking for, such as the search function on the website itself. Once you are there, you should see a few things.

alt text The tourney overhead contains five tabs

  • "Overview" - details the basics of the tournament
    • This contains five other items in itself
      • "Details" - contains what game is played, what time it is (which should be translated into your selected time zone), what types of teams are allowed (1v1, pre-made teams, etc.), and whether registration is open
      • "Rules" - lays out the ruleset for the tournament as assembled by the tournament organizer or organization
      • "Prizes" - if there are any prizes on the line for winning or coming in a certain place, such as second or third
      • "Schedule" - the schedule of the tournament as laid out by the hosts
      • "Contact" - any ways you can get in contact with those responsible for the tournament itself
  • "Participants" - shows who is signed up for this event
    • For some tournaments, you may start out as a "pending team". This means that your team's registration is not complete, as you have not met the minimum required number of players to play. For example, a typical Splatoon 2 tournament would require at least four members on a team, and if you do not have that, you will be pending until setting up a roster of four plus players and completing registration.
  • "Brackets" - where you can see what the brackets look like
  • "Media" - if there are any tournament streams or otherwise notable/highlighted streams as set by the organizers
  • "Announcements" - something not often used in Splatoon 2 tournaments, but it can notify players who check it of the latest updates and news regarding the tourney itself

In the above photo, you also see a "Manage" button, which is where organizers can go into the details and the inner makings of the tournament and adjust things as necessary. This will be covered later in the "What Organizers See" section of this guide. If you are not an organizer for a tournament, you will see something like this instead, where it is replaced with a button that allows you to contact the tournament staff: alt text

Registration

Getting back to what you see on the main page of the tournament, if you want to sign-up, you will click the red button under "Register team" and follow the following steps:

  1. It will first take you to a screen that asks if you have read and understood the critical rules. You will check the box and click "Next".
  2. You will next see a team selection screen. If you have been on a team's roster on Battlefy before, you may select it or create a new team.
  • If you select a previously made team, it will tell you how many more people are needed in order to fully register and after clicking next, it will give you a link to invite players to that team.
  • If you create a new team, it allow the team, provide the captain's in game name (IGN), and a team logo. Then it will take you to a screen with a link to give to other players to join that team.
  1. Once you have signed up your team, you will automatically be given the captain role which cannot be changed without deleting the team and re-signing it up. But if you use the link that Battlefy provides in order to invite other players to the team, that captain role is little more than a formality as everyone else will have access to team and match assets discussed later.
  2. This will take you back to the tourney home page, and you will see below the registration button an option to auto-join the tournament once enough players have registered. You can opt out of this option by unchecking the big box inside the "Join Tournament" option.

Once enough players have joined your team, you must either confirm registration through the "Join" button or have auto-join enabled. When you do that, you have completed your part in registration. If your team decides after registering that they would like to drop out, they can click the "Start Over" option above the register team box.

After registering your team, you should see on the bottom right two options to toggle between: a "Player Menu" and a "Rosters" tab.

  • Player Menu - How you can invite players and join the tournament
  • Rosters - Allows you to toggle players between your active roster (what shows up on the participants tab) and your inactive roster (these players will NOT show up on the participants tab and are considered ineligible for the tournament)

alt text The above shows you basically what the team rosters look like, differentiating between the active and inactive rosters. For any players that are on the active roster that did NOT initially sign up the team, there will be an X next to their name, which takes them off the active roster and puts them on the inactive roster. Should you have any players on the inactive roster and want to put them on the active roster, there will be a + next to their name. You can use these to toggle players between active and inactive rosters at any time until tournament registration has closed.

Check-in

The day has come, teams are registered, and registration has been closed by the organizers. While you are getting ready to play, what should you keep in mind? Luckily, most of the work has already been completed, with the only thing left before the tourney starts is to check-in. The good news is you should see a big red button in place of where you registered for the tourney that looks like this once check-in has started: alt text Click that button to complete check-in and keep an eye on the timer below it, indicating how long is left until the tournament begins.

When the tourney starts, it is time to play your matches! You will head into the brackets tab at the top of the tournament to find who you play first. Battlefy will help you find your matches through helpful update notifications on PC such as the ones listed below. alt text On Battlefy, there are three types of brackets that teams could play in, with the forms being Swiss, round robin, and elimination (the standard single and double elimination brackets).

  • For Swiss brackets, all teams are thrown into one group randomly and you progressively play teams that have a similar record to you
  • For round robin brackets, teams are divided into different groups based on seeding and the top cut usually makes it to an adjoining elimination bracket
  • For elimination brackets, these are either single elimination (meaning lose a set and you are out) or double elimination (losing two sets eliminates you)
  • Every bracket provides a button for standings and, once completed, results

Match Dashboard

You can also go straight to your match through a big red button that is in place of where you clicked to join the tournament and check-in. If you check elimination brackets, it also outlines which match you are currently going to play with a red border around the match.

Opening up your match chat to your current match, you will see a couple things regardless of the bracket format: alt text

  • This is the match dashboard, which only you, your opponent, and tourney admins can see
    • In the image above, a check-in was required. Should you need to do that, click the red button in the center and wait for your opponent to check-in. Once that has happened, you may begin your set. If you, your opponent, or both fail to check-in to your match on time, the guilty party or parties may be disqualified from the set.
    • If there is no match check-in, you may begin your set as normal will report the score with the button you see in the image.
  • Above the match dashboard, you will see a helpful guide that shows how to set up a Splatoon 2 match alt text
  • Below the match dashboard, you will find a match chat where you can communicate with your opponent and, if they appear, tourney staff. This lets you set up your match by exchanging Switch friend codes, private battle passwords, and other things necessary to complete your set.
  • Once the set is completed, clicking on the report score button will allow you to report scores, which can be done after each game or after the set is completed.

If you have any match issues, you can click "Report Match Issue" and you will see the following drop-down menu: alt text Reporting any of these will alert the staff with a similar notification to the ones shown above stating that the player's match is ready, where they can go straight to your match and talk with the teams in the match chat to resolve the issue.

That should cover just about everything regarding what players need to know, as you can repeat the process with going to your next match from the explanation above. But there is a flip side to that coin, and that is the organizers!

What Organizers See

Organization creation

The prior section covered what to do if you are a player signing up for a tournament that has already been created, but what if you want to create a tournament on Battlefy yourself? Well, the first thing you want to do is create an organization on Battlefy, and if you join an organization that is already created, you are free to skip this step as it only needs to happen once.

On the left sidebar, you can see an organization button which will take you to all the organizations that are you currently in. At the bottom, there is a button that says "New Organization" and will take you to the following screen: alt text From here, you need to do a few things before being allowed to click next:

  • Check the box confirming you are indeed a human (required)
  • Give your organization a name (required)
  • Provide a logo, description, and header image for your organization's main page (all optional)

Doing that will take you to the next page where you fill in contact info, which can be any of the following (fill in as many or as few as you have available):

  • Email
  • Website
  • Twitter
  • Twitch
  • Azubu
  • Facebook
  • YouTube
  • Google Plus

The last page takes you to the staff page where you can link other Battlefy accounts to your organization, with the admin, moderator, and bracket manager roles being described above.

  • Owners of organizations are the only ones that can give the admin role, while admin can give moderator/bracket manager, and moderator can only give bracket manager

Complete that, and your organization is ready to go! Now it is time to get into creating your tournament!

Tournament creation

Select the organization you just created (or already joined) on the left sidebar on Battlefy, and instead of a "New Organization" button, you will see a "New Tournament" button, which creates a tournament setup for that organization. When doing this, Battlefy will provide you with a list of possible games. Search Splatoon 2 and you will be directed to a page that looks like this: alt text The sections you see on this screen (and on the left of this image) should become very familiar to you as you set up and make adjustments to your tournament, as it is nearly identical to what the final product will offer. For now, you can set up the basics of the tournament, including:

  • Giving the tournament a name
  • Setting a time (and date) for the tournament
  • Giving the tournament an "About" description
  • Setting an image to be displayed on the "Overview" tab that everyone sees on the main tourney page (not seen on the image above, but can be accessed by scrolling down)

The next screen sets up a way to contact the provider (or organization running the event) and "critical rules", or rules that the organizers believe are important to know when playing in the event.

  • For contact options, the following are listed and then prompt providing a link or information on the chosen method of contact:
    • Discord
    • Facebook
    • Twitter
    • Email
    • Curse Voice
    • Teamspeak
    • IRC
    • Twitch
    • Custom

The optional fields that appear below are rules (for additional rules), prizes, schedules, and contact. These are seen on the main page of the tournament by all users, covered in the users section called "Tourney Page Basics". Click on next and it will take you to the meat and potatoes of the tourney, the main setup.

alt text alt text

These images represent the settings tab.

Here, you have a lot of leeway with how you want to set up your tournament, and only the "Tournament type" is required to have an answer.

  • You can choose from one of the following for tourney type:
    • 1v1
      • If you select 1v1, you do not need to choose a minimum or maximum roster size
    • Pre-Made Teams
    • Free Agent Draft
    • Pre-Made & Free Agents

For everything else on this page:

  • Minimum and maximum roster sizes tell teams how many players must be on their team before they can complete registration, and how many players are allowed on their team total
    • Keep in mind, once these are set and the tournament is published, they cannot be changed!!!
  • Tournament participant limit can either be open (no cap) or capped at a certain number of teams, if capped, a registration cap number is required
  • Registration can be toggled between open and closed once the tournament is fully published (more on this in a bit)
  • The check-in option requires teams to check-in prior to the tournament, which was covered in the "Check-in" section for users
  • For score reporting and screenshots
    • Setting score reporting to admins and players allows either to report scores for matches, and is preferred so players can report their own scores without the need for tourney staff assistance
    • Requiring screenshots will force teams to uploads screenshots of the match to prove that their score was reported correctly; this is up to tourney staff discretion as to whether this is required or not.
  • Country flags on brackets put the country flags on brackets for teams who have designated certain countries as their home region, purely aesthetic
  • Registration regions can lock the bracket to only allow teams/players from certain regions, selected by tourney staff
  • For registration fields
    • Having players list their IGN is required
    • The "Add New" drop-down menu allows you to add new public and private fields to the registration requirements
      • Helpful tip: Running Splatoon 2 tournaments on Battlefy, I would highly suggest you add fields for a captain's Switch friend code and their Discord ID for ease of contact

Clicking on next will take you to a bracket creation screen, which for now is completely optional and will be covered a bit later. After that, you are taken to a tournament stream screen, which completely optional for the entirety of the tournament. Then you get to the publish screen.

  • Quick note since it will not be covered later: If you want to add a stream at any time, go to the Streams section and do the following:
    • Select from the provider of the stream (Twitch, Hitbox, Azubu, Mobcrush, and YouTube)
    • Insert the channel name
    • If you want to delete this at any time, click the remove button.

alt text Selecting the publish option here is the only way to really complete your tournament, though you also have the option of hiding it from search results by keeping it private. You can also select the "Use Join Codes" option to only allow players you want to join the tournament (helpful if it is a tournament teams had to qualify for to play in, for example). Click finish once you select publish, and your tournament's basics have been set up!

The next screen you will see is an "Invite Players" screen, where you can use the link Battlefy provides to invite players to your tournament. The section right below it, titled "Embed Codes" is not something that I would mess with, personally, as it is mostly intended for programmers to mess with embedding the join button and participants.

Additional tournament management

The final parts that were not covered earlier that you will either need to do or now have access to are as follows:

  • Brackets (setting at least one up is required before the tourney can start)
    • This allows you to set up either a Swiss, round robin, or elimination bracket (you may create more than one, briefly covered earlier)
    • Elimination brackets include:
      • Bracket name
      • Start date and start time
      • Match check-in: requires players to check-in to each match they play, if one player/team checks in and their opponent does not, it results in an auto-win for the one that did check-in, not a required feature
      • Bracket style (single or double elimination)
      • Number of teams
        • Once the number of teams is chosen, it will automatically lay out how many rounds will be played, provide you the option to choose what each set (or all sets) is best of (best of three, best of five, etc.), and add any details to each round you desire
          • Helpful tip: I like posting the maplist for each round in bracket as the round details
        • For single elimination brackets, you can also enable a third-place match
    • Round robin brackets are very similar
      • Includes bracket name, start date, and start time like elimination brackets
      • New here is the number of groups and number of teams per group
        • Helpful tip: I usually set these very high, because doing so allows you free reign when it comes time to seed, as these numbers become essentially irrelevant.
      • You can also choose what you want sets to be best of (again, three, five, seven, etc.)
    • Swiss brackets
      • Includes bracket name, start date, and start time
      • Includes match check-in, again not required
      • Bracket size
      • Number of rounds (as with other Swiss tournaments, this number range varies depending on the number of teams)
      • The tiebreaker method
        • Can use either the tiebreaker method popularized by the Hearthstone Championship Tour or the default method used in other Swiss tournaments
      • What matches are best of
  • Activity feed
    • Tells you the activity that has gone on with the tournament, like an audit log
  • Participants alt text
    • This screen allows you to interact with the various details of the teams that have registered for the tournament
      • Reg # is the number in which the teams registered for the tournament
      • Team name is the name of the team (which can be changed)
      • Number (#) of players shows how many players the team has compared to the roster minimum, and the icon next to it allows you to change IGNs or add/delete players if needed
        • Note: If you add players manually this way, they cannot access team assets, private chats, etc.
      • Any additional fields required by registration forms may show up here (such as the Discord ID for captains)
      • The check-in column is the key, and it will default to having the toggle on the left; once teams/players check-in, it will be on the right as shown in the image.
  • Email participants
    • In case you need to contact someone in the tournament
      • Helpful tip: This is why I would highly suggest you add a Discord ID (or whatever method of contact you normally use, such as Skype, Teamspeak, etc.) in order to more easily find who you need to contact.
  • Seeding
    • This is one of the big sections, and it is the only section in the management of a tournament not initially available to staff. It only unlocks once registration has been closed and base brackets have been created.
    • You select whichever bracket you would like to seed, and if you choose a Swiss/elimination bracket, you can seed only teams checked in or all teams who registered.
    • For all bracket types, you will see four buttons at the top after choosing which one you want to seed, appearing in the following order:
      • Reset - allows you to reset the work you have done so far
      • Shuffle - shuffles the teams that have been locked
      • Autoseed - automatically assigns teams a group or seed (in Swiss/elimination, this can be done by registration order or randomly)
      • Generate bracket - the big red button that finishes your bracket and creates it once you are finished
    • Here, seeding between round robin and elimination/Swiss is quite different:
      • Seeding for elimination/Swiss alt text
        • It should look similar for these two styles to what you see above, with registration number, whether they have checked in (if this is enabled), and team name showing up in that order
        • The seeding column is fourth, and this is where you place the teams in the order you deem appropriate
        • The fifth column, with the locks, tells you whether a team is locked into their seed and if they will be shuffled (locked teams cannot be shuffled)
      • Seeding for round robin alt text
        • Includes the same basic format as the other two (registration, checked in if applicable, team name, group, and locked teams)
          • Instead of a seed number, you instead place teams into groups (such as group A, group B, etc.)
        • Also includes a group list so you can visualize what the groups will look like when finished
        • The + and - you see in the image allows you to increase or decrease the number of groups to be whatever number you desire
        • The double arrows next to the team names in the groups can switch the teams to a different group that already exists, while the X removes them from their current group.
  • Match Disputes
    • This is where the match disputes mentioned at the end of the "What Players See" section go and how the organizers can know which matches need assistance.
    • It lists the following
      • Match number
      • The bracket that the dispute happened in
      • The type of dispute
      • Who reported it
      • Whether it has been resolved or not
      • Time since dispute
    • It also allows you to click on the match to go straight to it

That covers about everything for tournament management and what you need to know prior to tournament day. There are just a few more things that organizers need to now.

Brackets from an organizer's view

When you are ready to start the tournament, with brackets seeded or round robin groups organized, you will go into the brackets tab on the main tourney page. Underneath that, there will be a button that says "Start bracket". Click on that, and the bracket you have chosen will start and players can begin their sets.

The only other difference with Battlefy is how the match dashboard appears to tournament staff. alt text That is what a typical match dashboard looks like to a tourney admin/owner. The differences that are apparent (or not apparent) from the image are as follows:

  • You do not see the guide on how to set up a match in Splatoon 2.
  • You are able to highlight a match on the bracket.
  • When there is an issue reported by the teams or players playing, the "Report Match Issue" drop-down bar will be replaced with a button that allows you to resolve the match dispute.
  • You are able to report scores for all matches through admin override.

Other than that, it functions substantially the same as it does from a player's point of view, as you can also access the private chat to talk with team representatives from each side. And when the bracket you have created is finished, it will end automatically instead of requiring someone to manually end it.

Wrap-up

Hopefully this in-depth guide has allowed you to better understand how Battlefy tournament work, from both a player's perspective and an organizer's perspective. Keep in mind, this guide is not meant to be all inclusive and cover every possible scenario and question that may arise. As such, if you have any questions, feel free to contact me on Discord (@Ink.Jordan#2816) or on Twitter (@TBDizMcFly017). Keep in mind, Discord is my preferred method of contact, but I check Twitter often. Having run several tournaments or so on Battlefy as of the making of this guide, it is my preferred method of bracket and tournament creation because, after experiencing a few things that players go through when making this guide, I believe it is easy to use and provides all the necessary bells and whistles in order to make a very solid tournament. Thanks for reading, and I will see you in my next post or maybe watching us stream tournaments that are powered by Battlefy!


No comments yet. Be the first to comment!


Register to leave a comment!